A useful AI recruiting report shows four weekly numbers: minutes to a completed interview, share done within an hour, after-hours share and days to hire.
At three agencies using Care Hero, 43.3% to 76.6% of applicants who completed the AI phone interview finished it within 1 hour of applying (Care Hero data, each agency's period below). This guide shows what each number tells an owner, with one real agency behind each, and how recruiters use the reports in the first weeks. It is written by Care Hero, which builds AI phone screening for home care agencies.
What should an AI caregiver recruiting report show each week?
Four numbers tell you if the tool is doing its job:
- Minutes to a completed interview. How long after applying the typical applicant finishes the screen.
- Share finished within 1 hour. How many applicants you catch while they still care about the job they just applied for.
- After-hours share. How many interviews happen when nobody is at the desk.
- Days to hire. How long from application to a caregiver you can put on a schedule.
The Care Hero dashboard shows weekly applicants, interviews, hires, completion rate and after-hours coverage. The speed and time-to-hire numbers in this article come from Care Hero data for each agency.
Owners notice when the numbers are easy to read. Better Home Health Care Agency runs two offices in New York, and its HR director said this after the first months:
Better Home Health Care Agency, New York“The dashboard — it is very transparent in the stats. This will help us capture better data into recruiting.”
How fast do applicants finish the interview after they apply?
This is the number to check first. An applicant who hears nothing for a day often takes another job.
Before Care Hero, applicants at Integrity In-Home Care in Portland, Oregon booked their own interview slots 12 hours to 5 days out (owner Don Farrell's own counts, Sep 15, 2026 intro call). With Care Hero, the median applicant finished an AI interview 13 minutes after applying, and 76.6% finished within 1 hour (Care Hero data, Sep 26 to Oct 29, 2026, small sample).
How many interviews happen after hours?
At all three agencies, more than 4 in 10 interviews happened before 8 a.m., from 4 p.m. or on weekends. Caregivers apply after their own shifts, and the AI interview is open when they are free.
If your report shows a high after-hours share, those are applicants a 9-to-5 recruiter would only reach the next day. We wrote more on this in how to reach caregiver applicants after hours.
How many days does it take to hire?
Days to hire is the number that shows up in your schedule. At Integrity In-Home Care, the median time from application to hire was 3.1 days (Care Hero data, Sep 26 to Oct 29, 2026, small sample). Watch it month over month, not week to week, since a few hires can move it a lot.
How does your recruiting team use the reports during a rollout with Care Hero?
In the first weeks, the reports tell your recruiter where to spend the day. You set an automatic score threshold. Applicants above it go straight to interview booking. For the rest, your recruiter reviews the scores with the recording, summary and transcript, and decides. HR can then focus on the right candidates instead of the phone.
Platinum Care Group in Chicagoland, Illinois used to spend 25 to 30 hours a week on phone screening (the recruiter's own estimate, May 2026). With Care Hero, 43.3% of applicants who completed AI-assisted screening finished within 1 hour of applying (Care Hero data, May 15 to Oct 29, 2026). Final interviewing and hiring decisions stay with the Platinum Care Group team.
Platinum Care Group, Illinois“It's been really good at capturing information that caregivers say during screening. I can focus more on capturing information during the interview.”
How do Care Hero's AI phone interviews work?
Many caregivers don't have a computer. With Care Hero they interview from their phone, any time they have a free moment, with no video call to schedule. Every applicant gets a message within minutes of applying and calls in when it suits them, 24/7. Here is a real first-round interview.
Turning Availability into a Clear Schedule
Hear the AI make sense of changing availability, confirm the details, and ask the next useful question.
- Experience
- 10 years, in homes and facilities
- Hours wanted
- 40 hours a week
- Availability
- Monday to Saturday 9 a.m. to 5 p.m., possible overnight 11 p.m. to 7 a.m., no Sundays
- Shifts accepted
- 4-hour and 12-hour day shifts, 12-hour night shifts
Read transcript
00:00 · Care Hero
Hi there! Thanks so much for taking the time to speak with us today. My name is Alex and I'm an AI recruiter
00:06 · Care Hero
Just so you know, this call will be recorded so our team can review. Does that sound good?
00:12 · Candidate
Yes.
00:12 · Care Hero
Great, thank you. How many years of caregiving experience do you have, and what types of settings have you worked in?
00:20 · Candidate
Ten years. I've done home, and I've done facilities.
00:25 · Care Hero
Great. How many hours are you looking for per week?
00:29 · Candidate
Forty.
00:32 · Care Hero
Forty hours per week, thank you. What days and times can you reliably commit to working? Please share your availability for each day of the week.
00:45 · Candidate
I can do nine to five, every day or is there night shift? Eleven to seven.
00:58 · Candidate
No Sunday.
00:59 · Care Hero
I have Monday through Saturday, nine AM to five PM, with possible overnight availability from eleven PM to seven AM, and no Sundays. Is that correct?
01:10 · Candidate
Yeah.
01:11 · Care Hero
Thanks for confirming. Which types of assignments are you willing to accept: four-hour shifts, twelve-hour day shifts, twelve-hour night shifts, and live-in shifts?
01:23 · Candidate
Hour day fifth and twelve hour shift.
01:29 · Care Hero
Thank you. Just to confirm, are you willing to accept four-hour shifts and twelve-hour day shifts?
01:36 · Candidate
Yes.
01:37 · Care Hero
Are you willing to accept twelve-hour night shifts or live-in shifts?
01:43 · Candidate
Yes. I can do twelve hour night too.
01:46 · Care Hero
I really appreciate you taking the time to chat with us, it was great speaking with you.
01:51 · Care Hero
Thanks again, and have a wonderful day!
01:54 · Candidate
Thank you.
What happens on the call
- 01
The AI introduces itself. It says it is an AI recruiter and that the call is recorded.
- 02
It asks screening questions. Experience, availability, hours, shift types and skills like lift training or dementia care.
- 03
It follows up when an answer is unclear. Lift training? It asks: manual lift, electric lift or both.
- 04
It reads your schedule back to you. You confirm or correct it before the call ends.
- 05
Your team gets the results. Every candidate is scored against your criteria. Those who clear your score book their own interview time.
Real interview recording, edited for length. Candidate and agency names have been removed. Original voices and responses are preserved.
Your turn
Try the AI interview.
Step into a caregiver's shoes and talk to our AI.
What should you do next?
Look at your last month of applicants and ask how many you reached within an hour. If you don't know, that is the first number to fix.
For your agency
Bring Care Hero to your team.
Book a 20-minute intro call to talk about your hiring needs.
Integrity In-Home Care: results from Integrity In-Home Care in Portland, OR. Before: owner Don Farrell's own counts (interview scheduling) from the Sep 15, 2026 intro call. AI interviews, after-hours share, time to interview and time to hire: Care Hero data, Sep 26 to Oct 29, 2026. Better Home Health Care Agency: results from Better Home Health Care Agency in New York. AI interviews, after-hours share and speed of completed interviews: Care Hero data, Jul 17 to Oct 29, 2026. Quote: Val, Director of Human Resources. Platinum Care Group: results from Platinum Care Group, Chicagoland, Illinois. Recruiter time: the recruiter's own estimate (May 2026). AI-assisted screens, after-hours share and time to screen: Care Hero data, May 15 to Oct 29, 2026. After hours = before 8 a.m., from 4 p.m. or weekends, local time. Individual results vary.